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What Are the Best Moving Tips from the Pros?

There are many benefits to moving your offices, such as the opportunity to grow, be creative and have control over your brand and environment.

But relocating to a new office is time-consuming, no matter how large or small your company is. Moving offices involves numerous items to move, countless boxes and a huge deal of paperwork. It would be best if you packed a lot of heavy furniture, electronics and knick-knacks, which is why office relocation requires careful planning.

Office moves don’t have to be overwhelming, whether your company is expanding or relocating. We will share tips from the experts in this article to help you streamline the process.

Worker in uniform holding duct tape gun roller dispenser and sealing fragile cardboard box. Moving service concept

Moving Tips and Tricks from the Pros

Relocating your company to a new office will be easier if you follow these tips.

1. Make a plan in advance

If you are moving your office, there is no room for improvisation. If you want all tasks completed within budget and on time, assign responsibilities as early as possible. Last-minute planning can lead to panic and disorientation.

The earlier you start planning your move, the better organised you will be. Plan your move at least a month ahead to allow you to develop a clear plan for sorting, boxing, organising and labelling your belongings.

2. Set your goals and create a timeline

You must plan and communicate internally to minimise disruptions to your team and business. Plan your budget, assign responsibilities for different aspects of the relocation, coordinate moving information, make logistical considerations, and communicate with your employees.

Meanwhile, timelines make managing time and resources easier during the moving process. They also make it possible to see how long the move will take.

3. Appoint a move manager

Assigning someone to oversee your business’s move facilitates communication and ensures accountability. As the owner or office manager, collaborating with the move manager is essential to stay on top of everything.

For larger operations, an internal moving committee may be needed, composed of representatives from each department or division, to coordinate regular updates with their teams. On the other hand, smaller businesses can hire a project manager to ensure everything is ready for transportation and quick set-up.

4. Conduct measurements

Measure your new space to ensure it will fit your current furniture and equipment. Plan where everything is going before your move. You’ll save money on moving unnecessary items by avoiding relocating furniture that won’t fit your new space.

5.  Be sure everyone packs up their desk

Make sure everyone packs up their desks before moving. Their private things will need to be packed up and taken home for the time being until they can be transferred to the new office. Employees need to be warned and given ample time to prepare.

6. Engage the IT team early in the process

Talk to your IT team three months in advance about your relocation project. It will take them time to make backups, update subscriptions and work with their vendors to ensure everything is up to date. The last thing you want is to arrive at your new office and discover that your phone lines are not working and your Internet connection is not set up.

7. Be aware of deadlines and customer appointments

Give yourself and your employees a grace period during which no important deadlines or client meetings are scheduled on a moving day. Unpacking your desk on the same day, you will meet is a hassle because you have to find a clean place to sit. So as soon as you decide on the relocation date, put it on the calendar and make arrangements to free up schedules around it.

8. Make sure your boxes are clearly labelled

Moving involves labelling your boxes. If you prefer, you can do it yourself or hire a moving company to do it for you. The move will be more efficient and organised if boxes are labelled. Keeping things together in the same boxes will make moving more accessible, making it convenient for you to unpack everything at your new office.

9. Label devices before disconnecting them

Label all technology before disconnecting it, including routers, switches, servers and computers. Make sure you take pictures of the equipment while it is connected. Make a diagram of their set-up if possible. The move-in day will be less stressful and confusing if this is done.

10. Make sure your address is updated everywhere

Last but not least, when moving offices, remember the little logistical details. Immediately update the address on your business cards, letterhead and website. Many people and organisations require your new address, including clients, business partners and suppliers.

Why Hire the Pros for Your Business Relocation Needs?

Stress-free transportation

Don’t know if your moving truck will have enough room for your computers, desks and office furniture? Moving your office with the help of a professional office removal company is the best way to reduce your stress levels. Aside from doing the heavy lifting and moving, the pros can also move awkward, heavy or oversized furniture.


If you are moving your office, office relocation companies can save you both time and money. When you hire a professional office furniture removal company, you will be able to focus on other, more important aspects of the move, such as packing and unpacking.

Secure equipment

Office removal companies can provide high-quality packing materials and office equipment moving tools. Due to their experience, they can correctly arrange certain items to prevent breakage. Staff should not be relied upon to move furniture since accidents or someone could be injured.

Make a Successful Office Move with KT ALB

Do you have plans to relocate your business? Keeping your move running smoothly is our top priority at KT ALB Transport. At KT ALB, we provide office moving services, two-person delivery services in the UK and more.

Our team is dedicated and experienced in handling each aspect of the move for you. Don’t hesitate to contact us if you have questions about our business relocation services.

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